5 Best Multifunction Printers for SMEs in 2025

Best Multifunction Printer Recommendations

Printers are tools that are often used for printing needs. Now many people use printers in various institutions, both companies, education, and printing businesses to get quality print results, one way is to choose the best printer brand. So what are the best printer brands in 2024? Keep following this article!

How to Choose the Best Printer

Before continuing to the list of the best printer brands, here are some ways to choose the best printer that you can follow to get a printer that suits your needs. For a more complete explanation, see the method below!

Check Printer Features: When checking printer features, you can adjust them to your needs such as printer type (Laser or Inkjet), all in one (print, scan, copy, fax), wireless connectivity, print speed, tray capacity, and print resolution.

Pay Attention to Service: Each brand usually offers different services, so you can consider what services are offered such as warranties, spare parts availability, and service services.

Check Security of Use: Check if the printer you choose has encryption, user authentication, or network protection features. So that printed documents can be protected from unwanted access.

Read Testimonials: By reading reviews, you will get an idea of ​​the advantages and disadvantages of the printer based on previous consumer experiences.

Best Printer Brands

Reported from the stptexas page, there are several of the best printer brands that have been sold on the market. Here are the five best printer brands that must be considered for your printing needs:

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Small and Medium Enterprises (SMEs) require reliable, versatile, and cost-efficient multifunction printers (MFPs) to handle diverse tasks like printing, scanning, copying, and sometimes faxing. Here's a curated list of the top MFPs for SMEs in 2025:

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1. HP LaserJet Pro MFP M479fdw

Key Features:

• Print speed: Up to 28 ppm (pages per minute)

• Functions: Print, scan, copy, fax

• Connectivity: Wi-Fi, Ethernet, USB, mobile printing (AirPrint, Google Cloud Print)

• Security: Built-in threat detection and instant notifications

Pros:

• Excellent security features

• High-quality output for text and graphics

• User-friendly interface

Cons:

• Slightly higher initial cost

• Bulky for small workspaces

Ideal For: SMEs looking for a secure, fast, and reliable laser printer with advanced networking features.

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2. Epson EcoTank Pro ET-5850

Key Features:

• Print speed: Up to 25 ppm

• Functions: Print, scan, copy, fax

• Connectivity: Ethernet, Wi-Fi, USB, mobile printing

• Ink system: Refillable ink tanks with high-yield bottles

Pros:

• Extremely low running costs

• High page yield per ink refill

• Duplex printing and scanning

Cons:

• Slower than laser counterparts for large print jobs

• High upfront cost

Ideal For: SMEs prioritizing long-term cost savings and environmental sustainability.

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3. Canon imageCLASS MF743Cdw

Key Features:

• Print speed: Up to 28 ppm

• Functions: Print, scan, copy, fax

• Connectivity: Wi-Fi, Ethernet, USB, NFC, mobile printing

• Paper handling: 250-sheet capacity, expandable trays

Pros:

• Vibrant color printing

• Robust build quality

• Excellent support for mobile workflows

Cons:

• Slightly noisy during operation

• Expensive replacement toner

Ideal For: SMEs needing high-quality color prints and robust performance.

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4. Brother MFC-L8900CDW

Key Features:

• Print speed: Up to 33 ppm

• Functions: Print, scan, copy, fax

• Connectivity: Wi-Fi, Ethernet, USB, mobile printing

• Paper handling: 300-sheet capacity, expandable up to 1,300 sheets

Pros:

• Fast print speeds

• Expandable paper handling

• Affordable total cost of ownership

Cons:

• Lacks advanced photo printing capabilities

• Basic display interface

Ideal For: SMEs with high-volume printing needs and a focus on affordability.

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5. Xerox WorkCentre 6515/DNI

Key Features:

• Print speed: Up to 30 ppm

• Functions: Print, scan, copy, fax

• Connectivity: Wi-Fi, Ethernet, USB, mobile printing

• Display: 5-inch color touchscreen

Pros:

• Excellent color accuracy

• Compact design

• Easy-to-use interface

Cons:

• Higher toner cost

• Limited paper tray capacity

Ideal For: SMEs looking for compact, high-quality printing solutions for smaller teams.

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Key Considerations for Choosing an MFP

1. Print Volume: Choose a printer that can handle your daily or monthly page volume.

2. Cost Efficiency: Look at both upfront and operational costs, including ink/toner replacement.

3. Connectivity: Ensure compatibility with your existing network and devices.

4. Functionality: Prioritize features such as duplex printing, ADF, and mobile compatibility.

5. Support & Warranty: Reliable customer support and a good warranty policy are essential.

By carefully evaluating your business needs and comparing these top-rated MFPs, you can find the perfect match for your SME in 2025.